The Knowledge Base is the foundation of every Knobase agent. It acts as a dynamic, school-specific content hub where educators can upload, organize, and manage documents that power AI responses. By connecting agents to curated folders of lesson plans, policies, calendars, and worksheets, schools ensure that every interaction is grounded in accurate, relevant, and up-to-date information. This section helps educators understand how to structure and maintain their Knowledge Base effectively—so agents can deliver context-aware support across academic, administrative, and pastoral domains. Whether you're building a curriculum assistant or a virtual receptionist, the Knowledge Base ensures your AI agents speak with your school’s voice.

Uploading & Organizing DocumentsThe Knowledge Base is the heart of your Knobase agent’s intelligence. It’s where you upload the documents that agents use to generate accurate, context-aware responses. These materials—curriculum guides, policies, calendars, rubrics—are what make your agents truly personalized to your school.
Folder Structure Best PracticesA well-organized folder structure in your Knowledge Base is essential for helping Knobase agents retrieve the right information quickly and accurately. It also makes it easier for educators to manage documents, update content, and assign relevant materials to different agents.
Connecting Files to AgentsOnce your documents are uploaded and organized in the Knowledge Base, the next step is to connect them to your AI agents. This enables Knobase’s Retrieval-Augmented Generation (RAG) system to pull relevant information from your school’s materials when responding to user queries.
Setting Expiry DatesKnobase allows you to set expiry dates for uploaded documents, ensuring that outdated materials are automatically flagged or removed from active use. This feature helps maintain the accuracy, relevance, and integrity of agent responses—especially in schools where policies, calendars, and curriculum guides change frequently.
Version Control & UpdatesAs school documents evolve—curriculum guides get revised, policies are updated, and new resources are added—it’s essential to manage version control within Knobase. This ensures that agents always reference the most current and accurate information, while preserving historical context when needed.