Expiry & Privacy Controls

Knobase includes built-in expiry and privacy controls to help schools manage the lifecycle of sensitive data, including student reports, chat histories, and uploaded documents. These controls ensure that information is retained only as long as necessary, and that access is governed by clear, role-based policies.

Whether you're archiving old report cards, setting expiration dates for temporary agents, or managing document visibility, Knobase gives administrators full control over what stays, what disappears, and who can see it.

🧠 Why It Matters
✅ Prevents long-term storage of outdated or sensitive data
✅ Supports compliance with school data retention policies
✅ Protects student privacy across academic years
✅ Enables safe sharing and automatic expiration of temporary content

⚙️ How It Works

📁 Document Expiry Settings

• Set expiration dates for uploaded files (e.g., worksheets, reports, rubrics)

• Files are automatically archived or deleted after expiry

• Useful for term-based content or temporary assessments

🧑‍🏫 Agent Expiry Controls

• Configure agents to expire after a set period (e.g., end of semester)

• Prevents outdated agents from being used in future terms

• Archived agents can be reactivated or cloned for future use

🔐 Privacy Controls

• Restrict access to specific users, roles, or class groups

• Hide sensitive reports from students or parents until approved

• Enable “view-only” mode for certain documents or dashboards

🗂️ Data Lifecycle Management

• Admins can bulk archive or delete inactive student accounts

• Reports can be retained for a defined academic cycle (e.g., 1 year)

• All actions are logged in the audit trail for transparency

📌 Use Case Highlights